Middlefield Banc Corp. DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
SCHEDULE 14A
(RULE 14a-101)
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities
Exchange Act of 1934 (Amendment
No. )
Filed by the
Registrant þ
Filed by a Party other than the
Registrant o
Check the appropriate box:
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o Preliminary
Proxy Statement
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o Confidential,
for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2))
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þ Definitive
Proxy Statement
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o Definitive
Additional Materials
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o Soliciting
Material Pursuant to §240.14a-12
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Middlefield Banc Corp.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if
other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required.
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Fee computed on table below per Exchange Act
Rules 14a-6(i)(1) and 0-11.
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(1) |
Title of each class of securities to which
transaction applies:
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(2) |
Aggregate number of securities to which
transaction applies:
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(3) |
Per unit price or other underlying value of
transaction computed pursuant to Exchange Act Rule 0-11
(set forth the amount on which the filing fee is calculated and
state how it was determined):
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(4) |
Proposed maximum aggregate value of transaction:
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Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as
provided by Exchange Act Rule 0-11(a)(2) and identify the filing
for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or
Schedule and the date of its filing.
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(1) |
Amount Previously Paid:
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(2) |
Form, Schedule or Registration Statement No.:
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April 2, 2007
Dear Shareholders:
You are cordially invited to attend the 2007 Annual Meeting of Shareholders of Middlefield
Banc Corp. The meeting will be held on Wednesday, May 16, 2007, 1:00 p.m. local time at the
Grandview Inn, 13404 Old State Road, Middlefield, Ohio. The attached Notice of Annual Meeting of
Shareholders and proxy statement discuss the business to be conducted at the meeting.
Your vote is important, regardless of the number of shares you own. Please read the enclosed
proxy statement and then complete, sign, and date the enclosed proxy and return it in the
accompanying postage-paid return envelope as promptly as possible. This will not prevent you from
voting in person, but it will ensure that your vote is counted.
Thank you for your attention to this important matter.
Sincerely,
Donald D. Hunter
Chairman of the Board
15985 East High Street, P.O. Box 35 Middlefield, Ohio 44062 440/632-1666 888/801-1666
440/632-1700 (FAX) www.middlefieldbank.com
TABLE OF CONTENTS
Middlefield Banc Corp.
15985 East High Street
P.O. Box 35
Middlefield, Ohio 44062
(440) 632-1666
Notice of Annual Meeting of Shareholders
Notice is hereby given that the 2007 Annual Meeting of Shareholders of Middlefield Banc Corp.
will be held at the Grandview Inn, 13404 Old State Road, Middlefield, Ohio, on Wednesday, May 16,
2007, at 1:00 p.m. local time.
A proxy and a proxy statement for the 2007 Annual Meeting of Shareholders are enclosed. The
purpose of the annual meeting is to consider and act upon
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election of three directors to serve until the 2010 Annual Meeting of
Shareholders or until their successors are elected and qualified, |
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ratification of the appointment of S.R. Snodgrass, A.C. as independent auditor
for the fiscal year ending December 31, 2007, and |
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such other business as may properly come before the meeting or any adjournment
thereof. |
The Board of Directors is not aware of any other business to come before the annual meeting.
Any action may be taken on the foregoing proposals at the 2007 annual meeting on the date specified
or on any date or dates to which the annual meeting may be adjourned or postponed. The record date
for determining shareholders entitled to notice of and to vote at the meeting is March 21, 2007.
You are requested to complete and sign the enclosed proxy, which is solicited by the Board of
Directors, and to return it promptly in the postage-paid return envelope provided. Please sign
your name on the proxy exactly as indicated thereon.
By Order of the Board of Directors,
James R. Heslop, II
Secretary
Middlefield, Ohio
April 2, 2007
IMPORTANT: PLEASE VOTE, SIGN, DATE, AND RETURN THE ENCLOSED PROXY AS
PROMPTLY AS POSSIBLE IN THE ENCLOSED POSTAGE-PAID ENVELOPE, REGARDLESS OF
WHETHER YOU PLAN TO ATTEND THE ANNUAL MEETING
Thank you for acting promptly
Middlefield Banc Corp.
15985 East High Street
P.O. Box 35
Middlefield, Ohio 44062
(440) 632-1666
Proxy Statement
This proxy statement is furnished in connection with the solicitation by the Board of
Directors of Middlefield Banc Corp. (Middlefield), an Ohio corporation, of proxies to be voted at
the 2007 Annual Meeting of Shareholders and at any adjournment or postponement thereof. The annual
meeting will be held on Wednesday, May 16, 2007, at 1:00 p.m. local time, at the Grandview Inn,
13404 Old State Road, Middlefield, Ohio. The accompanying Notice of Meeting and this Proxy
Statement are first being mailed to shareholders on or about April 2, 2007.
Purpose of the Meeting
At the annual meeting, we will ask Middlefield shareholders to
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elect three directors to serve until the 2010 Annual Meeting of Shareholders or
until their successors are elected and qualified, and |
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ratify the appointment of Middlefields independent auditor. |
Voting and Revocation of Proxies
Proxies solicited hereby may be used at the annual meeting only and will not be used for any
other meeting. Proxies solicited by the board will be voted in accordance with the directions
given. If no instructions are given, proxies will be voted in favor of the proposals set forth in
this proxy statement.
Shareholders who execute proxies retain the right to revoke them at any time before completion
of the annual meeting, but revocation will not affect a vote previously taken. You may revoke a
proxy by
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attending the annual meeting and advising Middlefields Secretary that
you intend to vote in person (but your attendance at the annual
meeting will not constitute revocation of a proxy), |
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giving a subsequent proxy relating to the same shares, or |
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filing with the Secretary at or before the annual meeting a written
notice of revocation bearing a later date than the proxy. |
A written notice revoking a proxy should be delivered to Mr. James R. Heslop, II, Secretary,
Middlefield Banc Corp., 15985 East High Street, P.O. Box 35, Middlefield, Ohio 44062. Unless
revoked, the shares represented by proxies will be voted at the annual meeting.
Record Date and Outstanding Shares; Quorum
If you were a shareholder at the close of business on March 21, 2007, you are entitled to vote
at the annual meeting. As of March 21, 2007, there were 1,430,244 shares of Middlefield common
stock issued and outstanding. When present in person or by proxy at the annual meeting, the
holders of a majority of the shares of Middlefield common stock issued and outstanding and entitled
to vote will constitute a quorum for the conduct of business at the meeting.
Vote Required
Shareholders are entitled to one vote for each share held. Shareholders are not entitled to
cumulate their votes in the election or removal of directors or otherwise. Directors are elected
by a plurality vote of shareholders present in person or by proxy and constituting a quorum,
meaning the nominees receiving the greatest numbers of votes will be elected.
Abstentions and Broker Non-Votes
Abstention may be specified on all proposals except the election of directors. Although they
are counted for purposes of establishing that a quorum is present, abstentions and broker non-votes
are not counted as votes cast. Because directors are elected by a plurality of votes cast,
abstentions and broker non-votes have no effect on the election of directors.
Voting Securities and Principal Holders
No person is known by Middlefield to own beneficially more than 5% of the outstanding common
stock. The following table shows the beneficial ownership of Middlefield common stock on March 21,
2007, by
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each director and director nominee and each executive officer
identified in the Summary Compensation Table, and |
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all directors, nominees, and executive officers as a group. |
For purposes of the table, a person is considered to beneficially own any shares over which he
or she exercises sole or shared voting or investment power or of which he or she has the right to
acquire beneficial ownership within 60 days. Unless otherwise indicated, voting power and
investment power are exercised solely by the person named or they are shared with members of his or
her household. Shares deemed to be outstanding for purposes of computing Percent of stock are
calculated on the basis of 1,430,244 shares outstanding, plus the number of shares each individual
has the right to acquire within 60 days.
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Shares Acquirable |
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Directors, Director Nominees, and Named Executive |
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Shares Beneficially |
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Within 60 Days By |
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Exercise Of Options (1) |
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Percent of Stock |
Thomas G. Caldwell, President & CEO |
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11,221 |
(2) |
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13,708 |
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1.7 |
% |
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Richard T. Coyne |
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4,471 |
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(12 |
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Frances H. Frank |
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8,912 |
(4) |
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2,011 |
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Jay P. Giles, Sr. Vice
President/Sr. Loan Officer of bank |
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949 |
(5) |
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5,907 |
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Thomas C. Halstead |
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10,990 |
(6) |
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1,516 |
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James R. Heslop, II, EVP and COO |
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2,360 |
(7) |
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12,612 |
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% |
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Donald D. Hunter, Chairman |
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8,335 |
(8) |
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2,011 |
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James J. McCaskey |
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1,184 |
(9) |
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864 |
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Donald L.Stacy, CFO and Treasurer |
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997 |
(10) |
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6,983 |
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William J. Skidmore |
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493 |
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0 |
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Carolyn J. Turk |
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2,037 |
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0 |
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Donald E. Villers |
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10,458 |
(11) |
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1,012 |
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Other executive officers (3 people) |
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509 |
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20,948 |
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1.5 |
% |
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All directors, nominees, and
executive officers as a group (15
people) |
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62,916 |
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67,572 |
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8.7 |
% |
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Options granted under Middlefields 1999 Stock Option Plan. Options granted under the
plan vest and become exercisable one year after the grant date and have ten-year terms. |
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Includes 10,974 shares held jointly with spouse and 137 shares held by Mr. Caldwell as
custodian for his minor children. |
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Includes 230 shares held by Mr. Coynes spouse. |
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Includes 5,302 shares held by Mrs. Franks spouse. Mrs. Frank disclaims beneficial ownership
of shares held by her spouse. |
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Includes 352 shares held by trust. |
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Includes 3,718 shares held by Mr. Halsteads spouse and her trust. |
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Includes 209 shares held by Mr. Heslop as custodian for his minor children. |
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Includes 8,134 shares held in trust. |
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Includes 644 shares held jointly with spouse and 463 shares held by Mr. McCaskeys spouse. |
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Includes 12 shares held as joint tenant with minor child. |
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Includes 4,540 shares held by Mr. Villers spouse, and 3,714 shares held jointly with
children and grandchildren, and 279 shares held by Mr. Villers spouse and children. |
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Does not exceed 1%. |
First Proposal Election of Directors
According to Article III, Section 2, of Middlefields regulations, the board may consist of no
fewer than five and no more than 25 directors, the precise number being fixed or changed from time
to time within that range by the board or by majority vote of shareholders acting at an annual
meeting. Currently, the number of directors is fixed at nine. For purposes of the 2007 annual
meeting, Mr. William J. Skidmore has been recommended by the corporate governance and nominating
committee for election to the board, and the board has nominated him to serve as a director for a
three-year term ending at the 2010 Annual Meeting of Shareholders or until his successor is elected
and qualified. Mr. Skidmore is nominated to replace Mr. Donald D. Hunter who is retiring at the
2007 annual meeting after serving 30 years on the board. Director Coyne was selected by the board
to assume Mr. Hunters responsibilities as Chairman following the 2007 annual meeting. In
addition, the corporate governance and nominating committee has recommended Directors Caldwell and
Turk for re-election to the board, and the board has nominated such persons to serve as directors
for three-year terms ending at the 2010 Annual Meeting of Shareholders, or until their successors
are elected and qualified.
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Three Director |
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Current |
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Nominees and Six |
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Director |
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Continuing Directors |
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Expires |
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Principal Occupation in the Last 5 Years |
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Nominees for the Term Ending in 2010 |
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Thomas G. Caldwell
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49 |
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1997 |
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2010 |
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Mr. Caldwell is President and Chief Executive Officer of Middlefield and
the Bank. Mr. Caldwell served as Vice President of Middlefield until
October 2000, when he became its President and CEO |
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William J. Skidmore
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50 |
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n/a |
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2010 |
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Mr. Skidmore was appointed as a director of the bank effective January 2,
2007. He has held progressively responsible positions with Waste
Management and a predecessor company since 1978. He previously served on
the Board of Directors of both First County Bank in Chardon and of
Metropolitan National Bank in Youngstown. He is a member and President of
the Chardon Rotary, a former President of the Chardon Chamber of Commerce,
a former member of the business advisory committee of Kent State
University (Geauga), and a past representative to the board of the
National Solid Waste Management Association in Washington, D. C. |
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Carolyn J. Turk
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50 |
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2004 |
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2010 |
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Ms. Turk is the Controller of Molded Fiber Glass Company and a licensed CPA |
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Six Continuing Directors |
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Frances H. Frank
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59 |
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1995 |
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2008 |
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Mrs. Frank is the Secretary and Treasurer of The Frank Agency, Inc., a
general insurance agency located in Middlefield, Ohio |
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Thomas C. Halstead
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75 |
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1988 |
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2008 |
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Mr. Halstead is co-owner of Settlers Farm, a retail shopping area located
in Middlefield, Ohio. He previously was owner of Settlers Collections, a
retail gift outlet |
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James J. McCaskey
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43 |
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2004 |
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2008 |
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Mr. McCaskey is the President of McCaskey Landscape & Design, LLC, a
design-build landscape development company. Previously, he was the Vice
President of Sales for the Pattie Group, also a design-build landscape
development company, with which he had been employed for seventeen years |
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Richard T. Coyne
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71 |
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1997 |
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2009 |
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Mr. Coyne retired in May 2006 from his position as General Manager with
Jaco Products, a production plastic components manufacturer located in
Middlefield, Ohio. He also retired from his position as Vice President
Operations for Capital Plastics, a coin and currency holder manufacturer
located in Massillon, Ohio. Mr. Coyne serves as a management counselor
for SCORE, a resource partner with the U. S. Small Business Administration
located on the Geauga Campus of Kent State University |
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Three Director |
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Current |
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Nominees and Six |
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Director |
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Continuing Directors |
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Principal Occupation in the Last 5 Years |
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James R. Heslop, II
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53 |
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2001 |
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2009 |
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Executive Vice President and Chief Operating Officer of the Bank since
1996, Mr. Heslop became Executive Vice President and Chief Operating
Officer of Middlefield on October 30, 2000. He became a director of the
Bank in July 1999 and a director of Middlefield on November 19, 2001.
From July 1993 until joining the Bank in April 1996, Mr. Heslop was a
director, President, and Chief Executive Officer of First County Bank in
Chardon, Ohio, an institution with total assets exceeding $40 million.
First County Bank was an affiliate of FNB Corporation of Hermitage,
Pennsylvania |
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Donald E. Villers
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73 |
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1987 |
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2009 |
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Mr. Villers is retired, having previously served as a superintendent with
Copperweld Steel, from which he retired after 31 years of service |
Directors of Middlefield also serve as directors of The Middlefield Banking Company.
However, directors of the Bank are elected annually and do not serve staggered terms. The nine
directors identified in the table above are expected to be nominated and elected to serve as
directors of the Bank for the following year.
There are no family relationships among any of Middlefields directors or executive officers.
No director or executive officer of Middlefield serves as a director of (i) a company with a class
of securities registered under or that is subject to the periodic reporting requirements of the
Securities Exchange Act of 1934, or (ii) any investment company registered under the Investment
Company Act of 1940.
Corporate Governance
Middlefield periodically reviews its corporate governance policies and procedures to ensure
that it meets the highest standards of ethical conduct, reports with accuracy and transparency, and
maintains full compliance with laws, rules, and regulations. As part of the corporate governance
process, the board reviews and adopts corporate governance policies and practices for Middlefield.
Director independence. A majority of Middlefields directors are independent, as the term
independence is defined in Rule 4200(a)(15) of the National Association of Securities Dealers, Inc.
(Nasdaq) listing standards and as defined by Rule 10A-3(b)(1)(ii) promulgated by the SEC. Under
Nasdaq Rule 4200(a)(15), a director of Middlefield is independent if he or she
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is not employed by Middlefield now and was not employed by Middlefield during the last three years, |
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is not a family member of an individual who is or was during the last three years employed by Middlefield as an executive
officer. The term family member includes a persons spouse, parents, children, and siblings, whether by blood, marriage,
or adoption, or anyone else residing in such persons home, |
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has not accepted and his or her family members have not accepted any payments from Middlefield exceeding $60,000 during
any period of 12 consecutive months within the 3 years preceding the determination of independence (other than compensation
for board or board committee service, compensation paid to a family member who is a non-executive employee of Middlefield,
benefits under a tax-qualified retirement plan, or non-discretionary compensation), |
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is not and his or her family members are not a partner in or a controlling shareholder or an executive officer of any
organization to which Middlefield made or from which Middlefield received payments for property or services in the last
three years exceeding 5% of the recipients consolidated gross revenues for that year or $200,000, whichever is greater
(other than payments arising solely from investments in Middlefield securities or payments under non-discretionary
charitable contribution matching programs), |
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is not and his or her family members are not a current partner or employee of Middlefields outside auditor (S.R.
Snodgrass, A.C.) or a former partner or employee of Middlefields outside auditor who worked on Middlefields audit during
the last three years, and
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is not and his or her family members are not employed as an executive officer of another entity on whose compensation
committee any of Middlefields executive officers served during the past three years. |
Applying these standards, the board has determined that all of the current directors and
director nominees were independent directors within the meaning of Nasdaq Rule 4200(a)(15) and the
applicable rules and regulations of the SEC except for Messrs. Caldwell and Heslop. All directors
serving on the corporate governance and nominating committee, audit committee, and compensation
committee in 2006 were considered by the board to be independent directors within the meaning of
Nasdaq Rule 4200(a)(15) and the applicable rules and regulations of the SEC.
Code of Ethics. Middlefield has adopted a Code of Ethics that is designed to promote the
highest standards of ethical conduct by directors, executive officers, and employees. The Code of
Ethics requires that directors, executive officers, and employees avoid conflicts of interest,
comply with all laws and other legal requirements, conduct business in an honest and ethical
manner, and otherwise act with integrity and in Middlefields best interest. Under the terms of
the Code of Ethics, directors, executive officers, and employees are required to report any conduct
that they believe in good faith to be an actual or apparent violation of the Code of Ethics. In
addition, Middlefield has adopted a Code of Ethics for Financial Professionals, which applies to
the principal executive officer, principal financial officer, principal accounting officer or
controller, or person performing similar functions. Both the Code of Ethics and the Code of Ethics
for Financial Professionals are available on Middlefields website at www.middlefieldbank.com.
As a mechanism to encourage compliance with the Code of Ethics and Code of Ethics for
Financial Professionals, Middlefield has established procedures to receive, retain, and address
complaints received regarding accounting, internal accounting controls, or auditing matters. These
procedures ensure that individuals may submit concerns regarding questionable accounting or
auditing matters in a confidential and anonymous manner.
Shareholder communications. The board has provided the following process for shareholders to
send communications to the board and/or individual directors. If the concern relates to
Middlefields financial statements, accounting practices, or internal controls, the concern should
be submitted in writing to the chairman of the audit committee in care of Mr. James R. Heslop, II,
Secretary, at Middlefield Banc Corp., 15985 East High Street, P.O. Box 35, Middlefield, Ohio 44062.
If the concern relates to Middlefields governance practices, business ethics, or corporate
conduct, the concern should be submitted in writing to the chairman of the corporate governance and
nominating committee in care of Mr. James R. Heslop, II, Secretary, at the same address as above.
If the shareholder is unsure as to which category his or her concern relates, he or she may
communicate it to any one of the independent directors in care of Mr. James R. Heslop, II,
Secretary.
Board committees. The standing committees of the board are the corporate governance and
nominating committee, the compensation committee, and the audit committee.
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Corporate Governance and |
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Nominating Committee |
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Compensation Committee |
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Audit Committee |
Frances H. Frank*
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Donald D. Hunter*
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Richard T. Coyne* |
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Richard T. Coyne
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Frances H. Frank
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Thomas C. Halstead |
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Donald D. Hunter
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James J. McCaskey
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Carolyn J. Turk |
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Donald E. Villers |
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Corporate Governance and Nominating Committee. The charter and guidelines of the
corporate governance and nominating committee was adopted by the board in February 2004, and
amended in February 2005. A current copy of the charter and guidelines are available on
Middlefields website at www.middlefieldbank.com. A copy of the charter and guidelines are also
available in print to shareholders upon request, addressed to Middlefields Secretary, Mr. James R.
Heslop, II, at Middlefield Banc Corp., 15985 East High Street, P.O. Box 35, Middlefield, Ohio
44062. Members of the committee are appointed by the board. The committee was composed in 2006 of
Directors Frank (chairman of the committee), Coyne, and Hunter. The corporate governance and
nominating committee met six times in 2006.
5
The corporate governance and nominating committee recommends to the board the slate of
director nominees to be proposed by the board for election by the shareholders, any director
nominees to be elected by the board to fill interim director vacancies, and the directors to be
selected for membership on and chairmanship of the committees of the board. In addition, this
committee addresses general corporate governance matters on behalf of the board and annually
reviews with the board the requisite skills and criteria for new members. The committee also
reviews the composition and function of the board as a whole.
Several factors are considered by the committee when selecting individuals to be nominated for
election to the board. A candidate must meet any qualification requirements set forth in any
corporate governance documents such as the committees charter and/or guidelines. A candidate must
also not have been subject to certain criminal or regulatory actions. The committee considers the
following criteria in selecting nominees:
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personal qualities and characteristics; |
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accomplishments, and reputation in the business community; |
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financial, regulatory, and business experience; |
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current knowledge and contacts in the communities in which Middlefield does business; |
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ability and willingness to commit adequate time to board and committee matters; |
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fit of the individuals skills with those of other directors and potential
directors in building a board that is effective and responsive to Middlefields needs; |
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independence; and |
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any other factors the board deems relevant, including diversity of viewpoints,
background, experience, and other demographics. |
In addition, prior to nominating an existing director for re-election to the board, the
committee considers and reviews an existing directors board and committee attendance and
performance; length of board service; experience, skills, and contributions that the existing
director brings to the board; and independence.
Middlefields corporate governance guidelines require a director to beneficially own at least
1,103 shares of Middlefield stock within three years of becoming a director. The share ownership
requirement is adjusted for changes in outstanding shares resulting from a reorganization,
recapitalization, stock split, stock dividend, combination or exchange of shares, merger,
consolidation, or any change in the corporate structure or shares of Middlefield. Middlefields
corporate governance guidelines also establish a director retirement age. Upon reaching the age of
75, directors may serve on the board until their term ends, but directors may not stand for
re-election after their 75th birthday.
The committee will consider nominees for the board recommended by stockholders. A shareholder
may submit a nomination for director by following the procedures specified in Article III, Section
4, of Middlefields regulations. Among other things, these procedures require that the shareholder
deliver to Middlefields Secretary a written notice stating the name and age of each nominee, the
nominees principal occupation, and the number of shares of Middlefield common stock he or she
beneficially owns. The written consent of the nominee to serve as a director must also be provided
by the shareholder making the nomination. The information must be provided to the Secretary at
least 60 days before the date corresponding to the date on which Middlefields proxy materials were
mailed to shareholders for the previous years annual meeting, and no more than 120 days before
that date. A nomination made by a shareholder who does not comply with these procedures will be
disregarded.
6
To identify nominees, the committee relies on personal contacts as well as its knowledge of
members of the local communities. The committee also considers director candidates recommended by
stockholders in accordance with the policies and procedures set forth above. The committee
determines whether a candidate is eligible and qualified for service on the board by evaluating the
candidate under
the selection criteria set forth above. Middlefield has not previously used an independent
search firm to identify nominees. Directors of the bank are elected and nominated solely by
Middlefields and the Banks board.
Compensation committee. The compensation committee establishes the compensation of senior
executive officers. Middlefield approved a compensation committee charter in April of 2004 to help
establish compensation policies that will enable Middlefield to attract, motivate, and retain high
quality leadership. In 2006, the members of Middlefields compensation committee and the Banks
compensation committee were Directors Hunter (chair of the committee), Frank, McCaskey, and
Villers. Middlefields compensation committee met twice in 2006.
Audit committee. The audit committee appoints Middlefields independent public auditor,
reviews and approves the audit plan and fee estimate of the independent public auditor, appraises
the effectiveness of the internal and external audit efforts, evaluates the adequacy and
effectiveness of accounting policies and financial and accounting management, supervises the
internal auditor, and reviews and approves the annual financial statements. The audit committee
has the authority to engage separate legal counsel and other advisors, as necessary, to execute its
duties. The audit committee members in 2006 were Directors Coyne (chair of the committee),
Halstead, and Turk. The audit committee met four times in 2006.
Middlefields board adopted a written charter for the audit committee in August 2001. The
charter is reviewed on an annual basis, and was revised in November 2006. A current copy of the
audit committee is available on Middlefields website at www.middlefieldbank.com.
Audit committee independence. Middlefield believes that none of the directors who serve on
the audit committee have a relationship with Middlefield or the Bank that would interfere with the
exercise of independent judgment in carrying out their responsibilities as director. The board, in
its business judgment, has determined that all members of the audit committee meet the current
independence requirements of the Nasdaq Stock Market and applicable rules and regulations of the
Securities and Exchange Commission, and that Mr. Coyne and Ms. Turk satisfy the requirements for an
audit committee financial expert promulgated by the SEC.
Audit Committee Report. The audit committee has submitted the following report for inclusion
in this proxy statement
The Audit Committee has reviewed and discussed the audited financial
statements for the year ended December 31, 2006, and has discussed the audited
financial statements with management. The Audit Committee has also discussed with
S.R. Snodgrass, A.C., Middlefields independent auditors, the matters required to be
discussed by Statement on Auditing Standards No. 61 (having to do with accounting
methods used in the financial statements). The Audit Committee has received the
written disclosures and the letter from S.R. Snodgrass, A.C. required by Independence
Standards Board Standard No. 1 (having to do with matters that could affect the
auditors independence), and has discussed with S.R. Snodgrass, A.C. the
independent auditors independence. Based on this, the Audit Committee recommended to
the board that the audited financial statements be included in Middlefields Annual
Report on Form 10-K for the fiscal year ended December 31, 2006, for filing with the
Securities and Exchange Commission.
Submitted by the Audit Committee
Richard T. Coyne Thomas C. Halstead Carolyn J. Turk, CPA
Board and Committee Meetings. Middlefields board held 12 meetings in 2006. The
individuals who served in 2006 as directors of Middlefield attended at least 75% of (i) the total
number of board meetings and (ii) the total number of meetings held by all committees on which he
or she served.
The board encourages directors to attend the Annual Meeting of Shareholders. All directors
who served in 2006 attended the 2006 annual meeting.
7
DIRECTOR COMPENSATION
The following table shows the compensation of directors for their service in 2006, other than
Directors Caldwell and Heslop. The director compensation information to follow represents
compensation for the full year, through December 31, 2006. The majority of the director
compensation is paid by the Bank for directors service on the Banks board and the Banks board
committees, but compensation shown in the table is aggregate compensation paid for directors
service both to Middlefield and the Bank. Information about compensation paid to and earned by
Directors Caldwell and Heslop is included elsewhere in this proxy statement.
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Change |
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in Pension |
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Value and |
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Nonqualified |
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Non-Equity |
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Deferred |
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Fees Earned or |
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Incentive Plan |
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Compensation |
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All Other |
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Paid in Cash |
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Stock Awards(1) |
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Option Awards(1) |
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Compensation |
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Earnings(2) |
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Compensation |
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Total |
Name |
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($) |
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($) |
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($) |
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($) |
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($) |
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($) |
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($) |
Richard T. Coyne |
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20,950 |
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0 |
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0 |
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n/a |
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7,950 |
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0 |
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28,900 |
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Frances H. Frank |
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22,200 |
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0 |
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0 |
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n/a |
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6,000 |
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0 |
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28,200 |
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Thomas C. Halstead |
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18,950 |
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0 |
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0 |
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n/a |
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8,400 |
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0 |
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27,350 |
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Donald D. Hunter |
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23,650 |
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0 |
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0 |
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n/a |
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10,800 |
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0 |
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34,450 |
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James J. McCaskey |
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20,050 |
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0 |
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0 |
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n/a |
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0 |
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0 |
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20,050 |
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Carolyn J. Turk |
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20,100 |
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0 |
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0 |
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n/a |
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0 |
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0 |
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20,100 |
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Donald E. Villers |
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21,250 |
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0 |
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0 |
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n/a |
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7,200 |
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0 |
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28,450 |
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(1) |
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no options were granted to directors in 2006 and, because all options previously granted
to directors were fully vested and exercisable on January 1, 2006, no compensation expense was
recognized in 2006 for directors unexercised stock options. |
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(2) |
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represents the addition in 2006 to the liability accrual balance established by the Bank to
account for the Banks obligation to pay retirement benefits under director retirement agreements
entered into with all nonemployee directors other than Directors McCaskey and Turk. |
Director fees and stock options. Directors received compensation of $200 for each meeting
attended in 2006. The Chairman of the Board received additional annual compensation of $2,400.
The 1999 Stock Option Plan provides for a one-time automatic grant of options to any nonemployee
director elected or appointed after the adoption of the 1999 Stock Option Plan but during the term
of the plan. Unexercised stock options held by non-employee directors and the option exercise
prices are as follows
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Number of Shares Acquirable by |
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Exercise Price Per Share |
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Unexercised Stock Option (Adjusted for |
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(Adjusted for Stock |
Name |
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Option Grant Date |
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Stock Dividends and Stock Split) |
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Dividends and Stock Split) |
Frances H. Frank |
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06/14/1999 |
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1,274 |
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$ |
24.88 |
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12/11/2000 |
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495 |
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$ |
18.80 |
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12/9/2002 |
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242 |
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$ |
23.45 |
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Thomas C. Halstead |
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06/14/1999 |
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1,274 |
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$ |
24.88 |
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12/9/2002 |
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242 |
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$ |
23.45 |
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Donald D. Hunter |
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06/14/1999 |
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1,274 |
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$ |
24.88 |
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8
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Number of Shares Acquirable by |
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Exercise Price Per Share |
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Unexercised Stock Option (Adjusted for |
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(Adjusted for Stock |
Name |
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Option Grant Date |
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Stock Dividends and Stock Split) |
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Dividends and Stock Split) |
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12/11/2000 |
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495 |
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$ |
18.80 |
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12/9/2002 |
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242 |
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$ |
23.45 |
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James J. McCaskey |
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05/12/2004 |
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864 |
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$ |
28.72 |
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Donald E. Villers |
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06/14/1999 |
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1,012 |
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$ |
24.88 |
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Directors Coyne and Turk have exercised all options granted to them. All options granted to
directors become vested and exercisable on the first anniversary of the grant date and expire ten
years after the grant date.
Directors are also entitled to life insurance benefits under the Banks group-term life
insurance program, potentially entitled to benefits ranging from $10,000 to $30,000 if the director
dies while in service to the Bank, payable to the directors designated beneficiary.
Director retirement agreements. The Bank entered into director retirement agreements with
each nonemployee director in 2001, other than Directors McCaskey and Turk. The agreements are
intended to encourage existing directors to remain directors of the Bank, assuring the Bank that it
will have the benefit of the directors experience and guidance in the years ahead. Middlefield
and the Bank believe it is necessary and appropriate to reward director service with a competitive
compensation package, including board fees and post-retirement benefits.
The agreements provide directors with a retirement benefit that Middlefield considers modest.
For retirement on or after the normal retirement age estimated for each director, ranging from ages
75 to 78, the director retirement agreements provide for an annual benefit for ten years in an
amount equal to 25% of the final average annual fees earned by the director in the three years
before retirement. However, no benefits are payable unless the director has served as a director
for at least five years, including years of service before the director retirement agreements were
entered into. If a director terminates service before his or her estimated normal retirement age
for reasons other than death or disability, he or she will receive over a ten-year period a payment
based upon the retirement-liability balance accrued by the Bank at the end of the year before the
year in which the directors service terminated. However, no benefits are payable in the case of
early termination unless the director is at least 55 years of age and has served as a director for
at least five years, including years of service before the director retirement agreements were
entered into. If a director becomes disabled before his or her estimated normal retirement age,
the director will receive a lump-sum payment in an amount equal to the retirement-liability balance
accrued by the Bank at the end of the year before the year in which disability occurred. If a
change in control occurs and a directors service terminates within 12 months after the change in
control, the director will receive a lump-sum payment equal to the retirement-liability balance
accrued by the Bank at the end of the year before the year in which termination occurred. For this
purpose, the term change in control means
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a merger in which Middlefields shareholders end up with less than 50% of the resulting companys voting stock, or |
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a beneficial ownership report is required to be filed under Sections 13(d) or 14(d) of the Securities Exchange Act of 1934
by a person (or group of persons acting in concert) to report ownership of 15% or more of Middlefields voting securities,
or |
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during any period of two consecutive years, individuals who constitute Middlefields board at the beginning of the two-year
period cease for any reason to constitute a majority of the board. Directors elected during the two-year period are
treated as if they were directors at the beginning of the period if they were nominated by at least two-thirds of the
directors in office at the beginning of the period, or |
9
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Middlefield sells substantially all of its assets to a third party, including sale of the Bank. |
No benefits are payable under the director retirement agreements to a directors beneficiaries
after the directors death. The director retirement agreements of Directors Frank, Halstead,
Hunter, and Villers provide that the Bank shall also obtain and maintain
health insurance coverage for the lifetime of those directors and their spouses if the coverage can
be obtained on commercially reasonable terms. A director forfeits all benefits under the director
retirement agreement if he or she is not nominated for re-election because of the directors
neglect of duties, commission of a felony or misdemeanor, or acts of fraud, disloyalty, or willful
violation of significant Bank policies, or if the director is removed by order of the FDIC.
Because Middlefields mandatory retirement policy provides that directors may not stand for
re-election after attaining age 75, Director Hunter will not stand for re-election when his term
expires at the 2007 annual meeting. The annual retirement benefit under his Director Retirement
Agreement is expected to be $4,383, payable for ten years, in addition to lifetime health care
coverage.
Director indemnification. At the 2001 annual meeting, the shareholders approved the form and
use of indemnification agreements for directors. Middlefield entered into indemnification
agreements with each director that allow directors to select the most favorable indemnification
rights provided under (1) Middlefields Second Amended and Restated Articles of Incorporation or
Regulations in effect on the date of the indemnification agreement or on the date expenses are
incurred, (2) state law in effect on the date of the indemnification agreement or on the date
expenses are incurred, (3) any liability insurance policy in effect when a claim is made against
the director or on the date expenses are incurred, and (4) any other indemnification arrangement
otherwise available. The agreements cover all fees, expenses, judgments, fines, penalties, and
settlement amounts paid in any matter relating to the directors role as Middlefields director,
officer, employee, agent or when serving as Middlefields representative with respect to another
entity. Each indemnification agreement provides for the prompt advancement of all expenses
incurred in connection with any proceeding subject to the directors obligation to repay those
advances if it is determined later that the director is not entitled to indemnification.
Compensation committee interlocks and insider participation. None of the members of the
compensation committee has served as an officer or employee of Middlefield or the Bank. Director
Frank is Secretary and Treasurer of The Frank Agency, Inc., a general insurance agency located in
Middlefield. Mrs. Franks spouse is the principal executive officer of The Frank Agency, Inc. The
Bank has from time to time purchased insurance through The Frank Agency, Inc., including directors
and officers liability insurance, blanket bond coverage, and pension and welfare benefits
insurance. The Frank Agency, Inc. receives commissions and fees for its service as insurance agent
for these purchases. The Bank also pays fees for miscellaneous benefit plan-related administrative
services provided by The Frank Agency, Inc. Fees and premiums for insurance purchased through The
Frank Agency, Inc. did not exceed $120,000 in any of the years 2004, 2005, or 2006.
The Board of Directors recommends a vote FOR election of Messrs. Caldwell and
Skidmore and Ms. Turk to serve as directors until the 2010 Annual Meeting of
Shareholders or until their successors are elected and qualified
Executive officers. Executive officers who do not also serve as directors are
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Name |
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Age |
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Principal Occupation in the Last 5 Years |
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Jay P. Giles
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57 |
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Mr. Giles is Senior Vice President/Senior
Loan Officer. He joined the Bank in
September 1998, having previously served
as Vice President and Senior Commercial
Lender at Huntington National Bank in
Burton, Ohio, since 1985 |
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Teresa M. Hetrick
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43 |
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Ms. Hetrick is Senior Vice President
Operations/Administration. Ms. Hetrick
served as Vice President and Secretary of
First County Bank in Chardon, Ohio,
before joining the Bank in December 1996 |
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Jack L. Lester
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61 |
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Mr. Lester is Vice President Compliance
and Security Officer. He joined the Bank
in August 1990 as a loan officer and has
served in his current position since 1991 |
10
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Name |
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Age |
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Principal Occupation in the Last 5 Years |
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Donald L. Stacy
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53 |
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Mr. Stacy joined the Bank in August 1999
and serves as its Senior Vice President
and Chief Financial Officer. On October
30, 2000, he was appointed as the
Treasurer and Chief Financial Officer of
Middlefield. He previously served for 20
years with Security Dollar Bank and
Security Financial Corp. in Niles, Ohio,
where he was Senior Vice President and
Treasurer |
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Alfred F. Thompson, Jr
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47 |
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Mr. Thompson is the banks Vice
President/Loan Administration. Mr.
Thompson has been with the Bank since
March 1996. He was promoted from loan
officer to Assistant Vice President in
1997, and promoted again to his current
position in 1998. Before joining the
Bank, Mr. Thompson served as Loan Officer
in the Small Business Group of National
City Bank, Northeast |
Compensation discussion and analysis. Middlefields executive compensation program is
administered by the boards
compensation committee, consisting entirely of independent directors. The committees
decisions are reported to the full board but they are not final unless approved by a majority of
independent directors. The members of the committee are Directors Frank, Hunter, McCaskey, and
Villers. The compensation program is designed to enable Middlefield to attract, motivate, and
retain quality executive officers with a competitive and comprehensive compensation package. In
the design and administration of the executive compensation program,
Middlefields objectives
are
to
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link executive compensation rewards to increases in shareholder value,
as measured by positive long-term operating results and a continued
strengthening of Middlefields financial condition, |
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provide financial incentives for executive officers to ensure that
Middlefield achieves its long-term operating results and strategic
objectives, |
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correlate as closely as possible executive officers receipt of
compensation with attainment of specific performance objectives, |
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maintain a competitive mix of total executive compensation benefits,
with particular emphasis on awards related to increases in long-term
shareholder value, and |
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facilitate stock ownership through the granting of stock options. |
The compensation committee establishes the base salary of each executive officer as well as
the executives award levels under the annual incentive plan. The committee is also responsible
for administration of the stock option plan and other executive benefits and plans, including the
Executive Deferred Compensation Agreements entered into by the Bank with Messrs. Caldwell, Heslop,
and Stacy at the end of 2006. The committees decisions about compensation for named executive
officers performance takes into account the views of Middlefields Chief Executive Officer. But
for its review of the Chief Executive Officers compensation the committee reviews reports
submitted by each director. The committee also takes into account the compensation policies and
practices of other public companies, as well as published financial industry salary surveys,
particularly the survey published by the Ohio Bankers League. Although the committee has not
established a specific comparison group of bank holding companies for determination of
compensation, those listed in the salary surveys that share one or more common traits with
Middlefield, such as asset size, geographic location, and financial returns on assets and equity,
are given more consideration. Since 2003 the compensation committee has also sought
recommendations regarding Middlefields executive compensation program from Meyer-Chatfield, Corp.,
a compensation consulting firm.
The executive compensation program consists of four primary components: (1) base salary, (2)
cash incentive compensation under the Banks Annual Incentive Plan, (3) benefits such as life
insurance, stock option and restricted stock grants, nonqualified deferred compensation
arrangements, and severance agreements, and (4) benefits that are generally available to all
employees, such as matching contributions under the Banks 401(k) retirement plan and life
insurance benefits under the Banks group-term life insurance plan. Middlefield does not employ
formulas to determine the relationship of one element of compensation to another nor does it
determine the amount of one form of compensation based on the amount of another form. For example,
the number of stock options granted to an executive is not necessarily influenced by
change-in-control benefits payable to the executive under a severance agreement. However, the
compensation committee is able to take into account any factors it considers appropriate when the
committee determines the amount of an executives salary, incentive compensation, option awards, or
other benefits. The committees decisions
11
are not ad hoc but they also are not constrained by
rigid decision-making procedures or specific formulas or criteria, except in the case of
compensation under plans that specify particular formulas or criteria, such as the Banks Annual
Incentive Plan.
Salary. Determined annually by the committee, an executives base salary is a product of the
committees assessment of Middlefields financial performance and the executives performance, but
the various elements of financial and management performance are not weighted or assigned specific
values. For executives other than the Chief Executive Officer the committees assessment of the
executives performance is based in large part on the Chief Executives written evaluation of the
executives performance, which evaluation includes an assessment of the executives achievement of
qualitative and quantitative personal and corporate goals. The committees decision about an
executives salary also takes into account salary surveys for executives with comparable experience
and responsibilities. To ensure that compensation remains competitive, the committee generally
seeks to maintain executives base salary in the 50th percentile of a peer group
consisting of other similarly situated financial institutions with total assets between $200 and
$500 million. Meyer-Chatfield is also asked to provide information about financial services
industry compensation trends. As disclosed in Middlefields Form 8-K Current Report filed with the
SEC on December 12, 2006, the salaries payable in 2007 to the executives identified in the Summary
Compensation Table are $216,000 to Mr. Caldwell, $175,000 for Mr. Heslop, $117,500 for Mr. Stacy,
and $108,500 for Mr. Giles.
Short-term cash incentive bonuses. Incentive compensation includes cash bonuses payable under
the Banks Annual Incentive Plan and awards of stock options and restricted stock under
Middlefields 1999 Stock Option Plan. Established by the Bank in 2003 but terminable by the board
at any time, all employees are eligible to participate in the Annual Incentive Plan. Annual
incentive payments under the plan for a particular year are based on objective financial
performance criteria established before the beginning of the year. Currently, the performance
measure having to do with the Banks financial performance is the Banks return on average equity,
or ROAE. In future years other Bank financial performance could be taken into account, such as
return on average assets (ROAA), loan growth, deposit growth, efficiency ratio, and net interest
margin. The committee also considers objective individual performance goals. An employees
potential cash incentive payment under the Annual Incentive Plan depends upon two factors: (x) the
employees position with the Bank, which establishes a maximum cash incentive award as a percent of
base salary and (y) the extent to which the performance targets, including ROAE and individual
performance targets, are achieved.
Options and restricted stock. Stock options granted under Middlefields 1999 Stock Option
Plan are an important element of incentive compensation as well. Middlefield believes that stock
options encourage key employees to remain with Middlefield, creating a long-term interest in
Middlefields overall performance. That is, the benefit of a stock option award is realized if the
price of Middlefields common stock appreciates, but the potential benefit is lost if the price is
less than the option exercise price when the option expires unexercised. Options generally expire
after ten years or, if sooner, within three months after an officer or employees termination. The
1999 Stock Option Plan provides for the grant of options to acquire common stock. The plan also
allows for the grant of stock appreciation rights, restricted stock, and performance unit awards,
but the only grants made have been stock options and restricted stock. Options granted under the
plan can be either incentive stock options or non-qualified stock options. Qualified stock options
- more commonly known as incentive stock options or ISOs may be granted to officers and
employees, and non-qualified stock options may be granted to directors, officers, and employees.
An ISO is an option that satisfies the terms of Section 422 of the Internal Revenue Code of 1986.
All other options granted under the stock option plan are non-qualified options, also known as
NQSOs.
All options granted to officers and employees under the plan to date are ISOs, and all options
granted to non-employee directors are NQSOs. The committees decisions about executives option
awards do not employ specific formula but take into consideration the criteria used in the Banks
Annual Incentive Plan, including individual performance. The exercise price of ISOs must be no
less than the fair market value of the shares on the date of grant (or 110% of fair market value in
the case of any ISO grant to a holder of more than 10% of Middlefields common stock), and the
exercise price of NQSOs must be no less than book value at the end of the most recent fiscal year.
No individual may be granted options to acquire more than 20% of the total shares acquirable by
exercise of options that may be granted under the plan. Similarly, all non-employee directors as a
group may be granted options to acquire no more than 20% of the total shares acquirable by exercise
of options that may be granted under the plan. Options to acquire no more than 10% of the total
shares acquirable under the plan may be granted in any one year. The stock option plan has a
ten-year term. Options granted under the plan are not transferable except by will or the laws of
descent and distribution and are exercisable during the option grantees lifetime by the option
grantee only. Exercisable options not exercised within three months after termination of the
option holders service expire, except in the case of the option holders death, in which case they
expire after one year. If the option holders service is terminated for cause, all of his options
expire immediately. However, unexercisable options
12
become fully exercisable if a tender offer for
Middlefield common stock occurs or if Middlefields shareholders approve an agreement whereby
Middlefield ceases to be an independent, publicly owned company or whereby Middlefield agrees to
sale of substantially all of its assets. If a merger occurs and Middlefield is not the surviving
entity, option holders have the right to receive in exchange for the value of their options the
cash or other consideration paid in the merger.
The committee has also authorized restricted stock awards under the 1999 Stock Option Plan.
Restricted stock is subject to such restrictions as the committee may impose, including limitations
on voting, limitations on dividend rights, and vesting limitations. A one-year vesting limitation
is the only limitation the committee has imposed on restricted awards made to executives. Once a
restricted stock award becomes vested after one year, the holder becomes the outright owner of the
stock, with no risk that the stock will be forfeited. Although the committee has in the past
awarded stock options that are fully vested on the grant date, most stock options granted by the
committee likewise become vested and exercisable after one year.
In December of 2004 the Financial Accounting Standards Board issued Statement of Financial
Accounting Standards No. 123 (revised), Share Based Payment (Statement 123 (R)). Statement 123 (R)
requires all entities to recognize compensation expense in an amount equal to the fair value of
share-based payments (e.g., stock options).
Executive deferred compensation agreements. On December 28, 2006, the Bank entered into
Executive Deferred Compensation Agreements with Messrs. Thomas G. Caldwell, James R. Heslop II, and
Donald L. Stacy. The agreements are intended to provide supplemental retirement income benefits.
The arrangement is noncontributory, meaning contributions can be made solely by the Bank. For each
year the executive remains employed with the Bank until attaining age 65, the Bank will credit each
executive with a contribution equal to 5% of the executives base annual salary. Contributions
exceeding 5% of salary are conditional on achievement of performance goals: (i) Bank net income for
the plan year and (ii) the Banks peer ranking for the plan year, as reported by Ryan Beck & Co.
Ryan Beck & Co. ranks publicly traded commercial banks headquartered in Ohio based on seven
factors: (1) earnings per share growth, (2) return on equity, (3) return on assets, (4) efficiency
ratio, (5) net charge-offs as a percentage of average loans, (6) loan growth, and (7) deposit
growth. Each of the two performance goals can account for a Bank contribution of up to 7.5% of the
executives base annual salary. The net income goal for each year will be established by the
compensation committee no later than March 31 of that year. Committees decisions are reported to
the full board but the decisions are not final unless approved by a majority of Middlefields
independent directors.
DBO agreements. Executives are also entitled to designate the recipient of death benefits
payable under Executive Survivor Income Agreements with the Bank, also known as death-benefit-only
or DBO agreements. The agreements promise a specific cash benefit payable by the Bank to an
executives designated beneficiary at the executives death, provided the executive dies before
attaining age 85. The benefit would be paid to the executives beneficiary if the executive dies
in active service to the Bank, but it also would be payable after the executives termination of
service if the executive terminated (i) because of disability, or (ii) within 12 months after a
change in control of Middlefield, or (iii) after having attained age 55 with at least ten years of
service to the Bank or after having attained age 65.
The total death benefit payable to Mr. Caldwells beneficiaries if he dies in active service
to the Bank is $471,741, the benefit payable to Mr. Giles beneficiaries is $262,861, the benefit
payable to Mr. Heslops beneficiaries is $368,970, and the benefit payable to Mr. Stacys
beneficiaries is $222,619. For death after terminating active service with the Bank, the death
benefit for Mr. Caldwells beneficiaries is $471,741, $131,430 for Mr. Giles beneficiaries,
$368,970 for Mr. Heslops beneficiaries, and $111,309 for Mr. Stacys beneficiaries. To assure
itself of funds sufficient to pay the promised death benefits, the Bank purchased insurance on the
executives lives with a single premium payment. The Bank owns the policies and is the sole
beneficiary. Of the total premium paid for the insurance on the various executives lives,
$495,873 is attributable to insurance purchased on the life of Mr. Caldwell, $502,412 is
attributable to insurance purchased on the life of Mr. Giles, $447,351 is attributable to insurance
on the life of Mr. Heslop, and $333,890 is attributable to insurance purchased on the life of Mr.
Stacy. The premium amounts are not reflected in the Summary Compensation Table. The Bank expects
that the policies death benefits will be sufficient to allow the Bank to pay all benefits promised
under the DBO agreements.
Change-in-control severance agreements. As Middlefield disclosed in its Form 8-K Current
Report filed with the SEC on July 12, 2006, Middlefield entered into severance agreements on July
11, 2006, with seven executives, including Messrs. Caldwell, Heslop, Giles, and Stacy and three
other executives. The agreements promise to each executive a lump-sum payment calculated as a
multiple of the executives salary and the executives cash bonus and cash incentive compensation.
In the case of executives other
13
than Messrs. Caldwell and Heslop the lump-sum severance benefit is
payable immediately after their employment termination occurring within 24 months after a change in
control, but only if employment termination occurs (i) involuntarily but without cause or (ii)
voluntarily because of an adverse change in their employment circumstances, such as a demotion and
compensation reduction or relocation to an office more than 15 miles distant from their previous
office location. Rather than being contingent on employment termination after a change in control,
the lump-sum benefit of Messrs. Caldwell and Heslop is payable immediately after a change in
control occurs. If the benefit were instead contingent on their employment termination, the
benefit would have to be delayed for six months after employment termination because of Internal
Revenue Code Section 409A. Added to the Internal Revenue Code at the end of 2004, Section 409A
imposes a six-month delay on benefits payable to highly compensated employees after their
employment termination, but immediate payment is allowed in the case of benefits payable for
reasons such as disability or the occurrence of a change in control. Middlefield believes that if
a change in control occurs it is highly likely that the employment of Messrs. Caldwell and Heslop
actually would terminate, and for that reason Middlefield believes that payment of the benefit to
them merely because a change in control occurs is as a practical matter essentially equivalent to a
payment that is contingent on employment termination, but without the six-month delay imposed by
Section 409A.
The multiple of compensation payable under the severance agreements is 2.5 times in the case
of Mr. Caldwell and Mr. Heslop and 2.0 times compensation for all other executives. The agreements
also promise continued life, health, and disability insurance coverage for 24 months after
employment termination and legal fee reimbursement of up to $500,000 if the severance agreements
are challenged after a change in control. Benefits are not payable under the agreements of
executives other than Messrs. Caldwell and Heslop if the executives are terminated for cause, but
the agreements provide that termination for cause will be deemed to have occurred if and only if at
least 75% of the board votes in favor of termination for cause. The agreements grant to the
executives the right to challenge the boards decision at the board meeting.
Other elements of executive compensation. Neither Middlefield nor the Bank maintains a
defined benefit or actuarial plan providing retirement benefits for officers or employees based on
actual or average final compensation. But the Bank maintains a Section 401(k) employee savings and
investment plan for substantially all employees and officers of the Bank who have more than one
year of service. The Banks contribution to the plan is based on 50% matching of voluntary
contributions, up to 6% of compensation. An eligible employee may contribute up to 15% of his or
her salary. Employee contributions are vested at all times. Bank contributions are fully vested
after 6 years, vesting in 20% annual increments beginning with the second year. Bank employees
also have life insurance benefits under a group term life insurance program, paying benefits to an
employees beneficiary if the employee dies while employed by the Bank, up to the lesser of (i)
twice the employees annual salary at the time of death or (ii) $140,000.
Internal Revenue Code limits. The qualifying compensation regulations issued by the Internal
Revenue Service under Internal Revenue Code Section 162(m) provide that no deduction is allowed for
applicable employee remuneration paid by a publicly held corporation to a covered employee to the
extent that the remuneration exceeds $1.0 million for the applicable taxable year, unless specified
conditions are satisfied. Salary and bonus amounts deferred by executives are not subject to
Section 162(m). Currently, remuneration is not expected to exceed $1.0 million for any employee.
Therefore, Middlefield does not expect that compensation will be affected by the qualifying
compensation regulations. The compensation committee and Middlefields board intend to maintain
executive compensation within the Section 162(m) deductibility limits, but could permit
compensation exceeding the Section 162(m) limits in the future.
14
SUMMARY COMPENSATION TABLE
The executive compensation information to follow represents compensation for the full year,
through December 31, 2006. The majority of the compensation is paid by the Bank, but compensation
shown in the table is aggregate compensation paid both by Middlefield and the Bank.
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Change in |
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Pension |
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Value and |
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Nonqualified |
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Non-Equity |
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Deferred |
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Stock |
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Option |
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Incentive Plan |
|
Compensation |
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All Other |
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|
|
|
|
Salary(1) |
|
Bonus |
|
Awards(2) |
|
Awards(2) |
|
Compensation(3) |
|
Earnings |
|
Compensation(4) |
|
Total |
Name and Principal Position |
|
Year |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
Thomas G. Caldwell |
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2006 |
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|
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226,300 |
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0 |
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0 |
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0 |
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|
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41,200 |
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0 |
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|
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10,300 |
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|
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277,800 |
|
President and Chief Executive
Officer |
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James R. Heslop II Executive |
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2006 |
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173,903 |
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0 |
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0 |
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0 |
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23,250 |
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0 |
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7,750 |
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204,903 |
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Vice President and Chief
Operating Officer |
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Jay P. Giles |
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2006 |
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105,520 |
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0 |
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0 |
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0 |
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10,552 |
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0 |
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0 |
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116,072 |
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Senior Vice President/Senior
Loan Officer |
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Donald L Stacy |
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2006 |
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110,630 |
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0 |
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0 |
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0 |
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11,063 |
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0 |
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5,532 |
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127,225 |
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Chief Financial Officer and
Treasurer |
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(1) |
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includes salary deferred at the election of the executive under the Banks 401(k)
retirement plan. Also includes fees for service as a director of Middlefield and the Bank. Mr.
Caldwells director fees in 2006 were $19,200. Mr. Heslops director fees were $18,900. |
|
(2) |
|
no compensation expense was recognized in 2006 for the December 11, 2006 grant to each of the
named executives of options to acquire 500 shares. |
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(3) |
|
represents cash incentive payments to be made in February 2007 under the Banks Annual
Incentive Plan, based on the Banks financial performance and the executives performance in 2006.
These payments represented 20% of Mr. Caldwells $206,000 2006 salary, 15% of Mr. Heslops $155,000
2006 salary, 10% of Mr. Giles 2006 salary, and 10% of Mr. Stacys 2006 salary. In other words,
the executives performance and the Banks financial performance (ROAE) for 2006 achieved but did
not exceed the targets under the Annual Incentive Plan. Cash incentive payments made under the
Annual Incentive Plan at the beginning of 2006 for performance during 2005 are not included in the
Summary Compensation Table or in any other compensation tables to follow. In February 2006 the
following cash incentive payments were made to the named executive officers under the Annual
Incentive Plan for performance during 2005: Mr. Caldwell $55,500 (30% of 2005 salary), Mr. Heslop
$28,100 (20% of 2005 salary), Mr. Giles $10,920 (10.50% of 2005 salary), and Mr. Stacy $10,763
(10.50% of 2005 salary). The executives performance and the Banks financial performance (ROAE)
for 2005 exceeded the targets under the Annual Incentive Plan. |
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(4) |
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Perquisites and other personal benefits provided to each of the named executive officers in
2006 were less than $10,000. The figures in the all other compensation column represent the
minimum contribution of 5% of annual base salary by the Bank for each executive under the Executive
Deferred Compensation Agreements. No interest was credited for the contribution in 2006. Mr.
Giles has not entered into an Executive Deferred Compensation Agreement. For additional
information about the Executive Deferred Compensation Agreements, please see the table immediately
following captioned Grants of Plan-Based Awards in 2006 and the Nonqualified Deferred
Compensation table and accompanying text. The value of insurance on the lives of the named
executive officers is not reflected in the Summary Compensation Table because the executives have
no interest in the policies. However, the executives are entitled to designate the beneficiary of
death benefits payable by the Bank under the DBO agreements. The value of group-term life
insurance coverage provided for all employees is not reflected in the Summary Compensation Table
because the group-term life insurance plan does not discriminate in scope, terms, or operation in
favor of the named executive officers and is |
15
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generally available to all salaried employees of the
Bank. See the DBO agreements and Other elements of executive compensation subheadings in the
Compensation Compensation discussion and analysis discussion above. |
GRANTS OF PLAN-BASED AWARDS IN 2006
The following table shows the potential cash incentive awards under the Banks Annual
Incentive Plan for performance during 2007 for the executives identified in the Summary
Compensation Table, along with the terms of stock options awarded to them in 2006 under
Middlefields 1999 Stock Option Plan and potential future payouts under the Executive Deferred
Compensation Agreements entered into at the end of 2006 with Messrs. Caldwell, Heslop, and Stacy.
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All Other |
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All Other |
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Stock Award: |
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Option Award: |
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Grant |
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Number of |
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Number of |
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Exercise or |
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Date |
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Estimated Future Payouts under |
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Estimated Future Payouts under |
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Shares of |
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Securities |
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Base Price |
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Fair Value |
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Non-Equity Incentive Plan Awards |
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Equity Incentive Plan Awards(1) |
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Stock or |
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Underlying |
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of Option |
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of Stock and |
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Grant |
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Threshold |
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Target |
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Maximum |
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Threshold |
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Target |
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Maximum |
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Units |
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Options |
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Awards |
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Option Awards |
Name |
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Date |
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($) |
|
($) |
|
($) |
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(#) |
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(#) |
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(#) |
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(#) |
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(#) |
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($/Sh) |
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($) |
Thomas G. Caldwell |
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12/11/2006 |
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500 |
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500 |
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500 |
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42.25 |
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3,557 |
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12/12/2006 |
(2) |
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21,600 |
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64,800 |
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12/28/2006 |
(3) |
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42,110 |
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43,200 |
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126,330 |
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|
|
|
|
|
|
James R. Heslop, II |
|
|
12/11/2006 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
500 |
|
|
|
500 |
|
|
|
500 |
|
|
|
|
|
|
|
|
|
|
|
42.25 |
|
|
|
3,557 |
|
|
|
|
12/11/2006 |
(2) |
|
|
17,500 |
|
|
|
|
|
|
|
35,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/28/2006 |
(3) |
|
|
23,469 |
|
|
|
26,250 |
|
|
|
70,406 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jay P. Giles |
|
|
12/11/2006 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
500 |
|
|
|
500 |
|
|
|
500 |
|
|
|
|
|
|
|
|
|
|
|
42.25 |
|
|
|
3,557 |
|
|
|
|
12/12/2006 |
(2) |
|
|
8,138 |
|
|
|
10,850 |
|
|
|
13,563 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Donald L. Stacy |
|
|
12/11/2006 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
500 |
|
|
|
500 |
|
|
|
500 |
|
|
|
|
|
|
|
|
|
|
|
42.25 |
|
|
|
3,557 |
|
|
|
|
12/11/2006 |
(2) |
|
|
8,813 |
|
|
|
|
|
|
|
14,688 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/28/2006 |
(3) |
|
|
15,757 |
|
|
|
11,750 |
|
|
|
42,273 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
stock option grants under Middlefields 1999 Stock Option Plan. No compensation expense
was recognized in 2006 for options granted to or held by the named executive officers. All options
granted to executive officers become fully vested and exercisable one year after the grant date. |
|
(2) |
|
potential cash incentive payments authorized under the Banks Annual Incentive Plan based on
the Banks and the executives performance in 2007. If earned, the cash incentive payments will be
made in early 2008. |
|
(3) |
|
represents the future value at age 65 of contributions for 2007 by the Bank to the accounts of
Messrs. Caldwell, Heslop, and Stacy under the Executive Deferred Compensation Agreements, payable
in 180 substantially equal monthly installments when the executives attain age 65. The annual
minimum contribution is 5% of each executives base annual salary (threshold). The maximum
contribution is 15% of base annual salary. Future value is calculated on the assumption that each
executives account balance earns interest until age 65 at 8.25%, the Wall Street Journal prime
rate on January 17, 2007. See the table below captioned Nonqualified Deferred Compensation and
the text accompanying that table for more information about the Executive Deferred Compensation
Agreements. |
Cash incentive payments under the Annual Incentive Plan depend upon two factors: (i) the
employees position with the Bank, which establishes a maximum cash incentive award as a percent of
base salary and (ii) the extent to which the performance targets including ROAE (return on
average equity) and individual performance targets are achieved. If minimum performance
thresholds are achieved in 2007, Mr. Caldwell and Mr. Heslop will receive a cash incentive payment
equal to 10% of their 2007 base salary. Mr. Giles and Mr. Stacy would receive a cash incentive
payment equal to 7.5% of their 2007 salary. If targeted performance is achieved, the cash
incentive payment will be 20% of Mr. Caldwells 2007 salary, 15% of Mr. Heslops, and 10% of Mr.
Giles and Mr. Stacys. salary Lastly, if the performance targets are exceeded by more than 10%,
the cash incentive payment will be 30% of Mr. Caldwells 2007 salary, 20% of Mr. Heslops, and
12.5% of Mr. Giles and Mr. Stacys salary. If Middlefields ROAE for 2007 is
16
consistent with the
trend in ROAE growth over the period 2002 through 2006 (see Selected Financial Data), it is
likely that the cash incentive payments to these
executives for 2007 performance would be at the maximum percent-of-salary range, assuming the
executives also satisfy their individual performance goals.
OUTSTANDING EQUITY AWARDS AT FISCAL YEAR END 2006
The table to follow shows the number of shares acquirable, exercise prices, and expiration
dates of all unexercised stock options held by the executives identified in the Summary
Compensation Table. None of the executives holds unvested restricted stock or other stock awards.
None of the executives exercised stock options in 2006 and no stock awards to the executives were
made or became vested in 2006.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards(1) |
|
Stock Awards(1) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive |
|
|
|
|
|
|
|
|
|
|
Equity |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity Incentive |
|
Plan Awards: |
|
|
|
|
|
|
|
|
|
|
Incentive |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Plan Awards: |
|
Market or |
|
|
|
|
|
|
|
|
|
|
Plan Awards: |
|
|
|
|
|
|
|
|
|
|
|
|
|
Market |
|
Number of |
|
Payout Value |
|
|
Number of |
|
Number of |
|
Number of |
|
|
|
|
|
|
|
|
|
Number of |
|
Value of |
|
Unearned |
|
of Unearned |
|
|
Securities |
|
Securities |
|
Securities |
|
|
|
|
|
|
|
|
|
Shares or |
|
Shares or |
|
Shares, Units |
|
Shares, Units |
|
|
Underlying |
|
Underlying |
|
Underlying |
|
|
|
|
|
|
|
|
|
Units of |
|
Units of |
|
or Other |
|
or Other |
|
|
Unexercised |
|
Unexercised |
|
Unexercised |
|
Option |
|
|
|
|
|
Stock That |
|
Stock That |
|
Rights That |
|
Rights That |
|
|
Options |
|
Options |
|
Unearned |
|
Exercise |
|
Option |
|
Have Not |
|
Have Not |
|
Have Not |
|
Have Not |
|
|
(#) |
|
(#) |
|
Options |
|
Price |
|
Expiration |
|
Vested |
|
Vested |
|
Vested |
|
Vested |
Name |
|
Exercisable |
|
Unexercisable |
|
(#) |
|
($) |
|
Date |
|
(#) |
|
($) |
|
(#) |
|
($) |
Thomas G. Caldwell |
|
|
1,274 |
|
|
|
|
|
|
|
|
|
|
|
24.29 |
|
|
|
11/23/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,188 |
|
|
|
|
|
|
|
|
|
|
|
18.80 |
|
|
|
12/11/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,821 |
|
|
|
|
|
|
|
|
|
|
|
23.45 |
|
|
|
12/9/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,645 |
|
|
|
|
|
|
|
|
|
|
|
25.50 |
|
|
|
12/8/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,205 |
|
|
|
|
|
|
|
|
|
|
|
31.97 |
|
|
|
12/13/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,575 |
|
|
|
|
|
|
|
|
|
|
|
38.57 |
|
|
|
12/6/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
500 |
|
|
|
|
|
|
|
42.25 |
|
|
|
12/11/2016 |
|
|
|
|
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
James R. Heslop II |
|
|
636 |
|
|
|
|
|
|
|
|
|
|
|
24.29 |
|
|
|
11/23/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,730 |
|
|
|
|
|
|
|
|
|
|
|
18.80 |
|
|
|
12/11/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,821 |
|
|
|
|
|
|
|
|
|
|
|
23.45 |
|
|
|
12/9/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,645 |
|
|
|
|
|
|
|
|
|
|
|
25.50 |
|
|
|
12/8/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,205 |
|
|
|
|
|
|
|
|
|
|
|
31.97 |
|
|
|
12/13/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,575 |
|
|
|
|
|
|
|
|
|
|
|
38.57 |
|
|
|
12/6/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
500 |
|
|
|
|
|
|
|
42.25 |
|
|
|
12/11/2016 |
|
|
|
|
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
Jay P. Giles |
|
|
636 |
|
|
|
|
|
|
|
|
|
|
|
18.80 |
|
|
|
12/11/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,214 |
|
|
|
|
|
|
|
|
|
|
|
23.45 |
|
|
|
12/9/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,430 |
|
|
|
|
|
|
|
|
|
|
|
25.50 |
|
|
|
12/8/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,102 |
|
|
|
|
|
|
|
|
|
|
|
31.97 |
|
|
|
12/13/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
525 |
|
|
|
|
|
|
|
|
|
|
|
38.57 |
|
|
|
12/6/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
500 |
|
|
|
|
|
|
|
42.25 |
|
|
|
12/11/2016 |
|
|
|
|
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
Donald L. Stacy |
|
|
636 |
|
|
|
|
|
|
|
|
|
|
|
18.80 |
|
|
|
12/11/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,214 |
|
|
|
|
|
|
|
|
|
|
|
23.45 |
|
|
|
12/9/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,430 |
|
|
|
|
|
|
|
|
|
|
|
25.50 |
|
|
|
12/8/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,653 |
|
|
|
|
|
|
|
|
|
|
|
31.97 |
|
|
|
12/13/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,050 |
|
|
|
|
|
|
|
|
|
|
|
38.57 |
|
|
|
12/6/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
500 |
|
|
|
|
|
|
|
42.25 |
|
|
|
12/11/2016 |
|
|
|
|
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
adjusted for stock dividends |
17
NONQUALIFIED DEFERRED COMPENSATION
On December 28, 2006, the Bank entered into Executive Deferred Compensation Agreements with
Messrs. Thomas G. Caldwell, James R. Heslop II, and Donald L. Stacy. The following table shows
contributions by or on behalf of the executives named in the Summary Compensation Table under the
Executive Deferred Compensation Agreements. There were no withdrawals by or distributions to the
executives in 2006 and there were no earnings credited to their accounts for 2006.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Aggregate |
|
|
|
|
Executive Contributions |
|
Registrant |
|
Aggregate Earnings |
|
Withdrawals / |
|
Aggregate Balance at |
|
|
in 2006 |
|
Contributions in 2006* |
|
in 2006 |
|
Distributions |
|
Last Fiscal Year-End |
Name |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
Thomas G. Caldwell |
|
|
n/a |
|
|
|
10,300 |
|
|
|
0 |
|
|
|
0 |
|
|
|
10,300 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James R. Heslop, II |
|
|
n/a |
|
|
|
7,750 |
|
|
|
0 |
|
|
|
0 |
|
|
|
7,750 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jay P. Giles |
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Donald L. Stacy |
|
|
n/a |
|
|
|
5,532 |
|
|
|
0 |
|
|
|
0 |
|
|
|
5,532 |
|
|
|
|
* |
|
these amounts are also included in the all other compensation column of the Summary
Compensation Table for 2006 |
The minimum contribution by the Bank each year is 5% of the executives base annual salary.
The contribution made by the Bank for 2006 was 5% of each executives base annual salary. The
additional potential contribution up to a maximum of 15% of salary will apply in later years
only. The Banks net income goal for 2007 is $3,902,000.
|
|
|
performance goal #1 bank net income |
|
annual contribution exceeding 2.5% of base annual salary |
|
|
minimum 2.5% of base annual salary |
|
|
|
101% of net income goal
|
|
additional 1.0% of base annual salary |
|
|
|
102% of net income goal
|
|
additional 1.0% of base annual salary |
|
|
|
103% of net income goal
|
|
additional 1.0% of base annual salary |
|
|
|
104% of net income goal
|
|
additional 1.0% of base annual salary |
|
|
|
105% of net income goal
|
|
additional 1.0% of base annual salary, up to a maximum of 7.5% of base annual salary |
|
|
|
performance goal #2 overall bank peer rank |
|
|
Ohio-headquartered commercial banks as |
|
|
reported by Ryan Beck & Co. * |
|
annual contribution exceeding 2.5% of base annual salary |
|
|
Minimum of 2.5% of base annual salary |
|
|
|
Top 40%
|
|
Additional 1% of base annual salary |
|
|
|
Top 30%
|
|
Additional 1% of base annual salary |
|
|
|
Top 20%
|
|
Additional 1% of base annual salary |
|
|
|
Top 10%
|
|
Additional 1% of base annual salary |
|
|
|
#1 Rank
|
|
Additional 1% of base annual salary, up to a maximum of 7.5% of base annual salary |
The maximum annual contribution for achievement of performance goal #1 is 7.5% of the
executives base annual salary. Likewise, the maximum annual contribution for achievement of
performance goal #2 is also 7.5% of base annual salary. In other words, the Banks maximum
potential contribution on an executives behalf is 15% of his base annual salary. But in its
discretion the board of directors may increase or decrease the amount of the annual contribution.
The annual contribution amount cannot be changed more frequently than annually, however.
18
Contributions and interest on contributions are accounted for by a so-called deferral account
for each executive, but the deferral account is merely an accounting device and does not represent
a trust fund or other dedicated fund set aside for an executives benefit. The Bank will make
annual interest-crediting contributions to the executives deferral accounts. One
interest-crediting rate the prime rate reported in the Wall Street Journal applies during the
deferral period (while the executive is employed by the Bank) and another rate the yield on a
20-year corporate bond rated Aa, rounded to the nearest quarter percent, as reported by Moodys
applies during all other periods (including the period after age 65 when distributions commence
and, if earlier than age 65, the period after employment termination). On the date this
prospectus/proxy statement was completed, the Wall Street Journal prime rate was 8.25%. No
interest was credited for the contribution in 2006.
When the executive attains age 65 his account balance will be paid by the Bank over 180
months. But if a change in control occurs the account balance will be paid in a single lump sum
within three days after the change in control. The account balance also will be paid in a single
lump sum to the executives beneficiary within 90 days after the executives death, whether the
executive dies in service to the Bank or after terminating service. The Bank will pay the
executives benefits from the Banks general assets. Finally, the Bank has promised in the
Executive Deferred Compensation Agreements to reimburse up to $500,000 of each executives legal
expenses if his agreement is challenged after a change in control.
ILLUSTRATION OF HYPOTHETICAL CHANGE-IN-CONTROL BENEFITS
The following table illustrates estimated change-in-control benefits potentially payable to
the executive officers identified in the Summary Compensation Table. This illustration is based on
a hypothetical change in control of Middlefield occurring on December 31, 2006, and the assumption
that each executives employment terminates on that date. The purpose of this table is to provide
a means to estimate the value of the executives contract rights summarized elsewhere in this
proxy statement that arise or that are enhanced because of a change in control. For example, the
table does not take account of the premium price likely payable by an acquiror for the stock held
by Middlefields stockholders, including the substantial number of shares of Middlefield common
stock held by the named executive officers. Like other stockholders, the named executive officers
would profit from sale of their shares to an acquiror at a premium. But that is a potential
benefit shared equally by all stockholders. Therefore, the potential value of that premium is not
taken into account in the table. For the same reason the table does not take account of the value
of stock options that are fully vested and exercisable. Although the vested options would be more
valuable if a change-in-control premium yields an increase in the value of Middlefield shares, the
change in control itself does not affect the contract rights associated with the stock options
because those options have already become fully vested. The table does, however, include the value
of stock options that become vested on an accelerated basis because of the change in control, with
value measured as the difference between the option exercise price and the hypothetical
change-in-control price, also known as the spread value. Consistent with SEC disclosure rules, the
hypothetical change-in-control price is the closing price of Middlefield stock on the last trading
day of 2006, which was $42.25 on December 29, 2006.
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Spread Value of |
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Estimated Present Value of |
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Options That |
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Continued Life, Health, and |
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Become Vested and |
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Change-In-Control |
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Disability Benefits, Continuing |
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Exercisable on an |
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Benefit under the |
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Lump-Sum Cash Payment |
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for 24 Months after Employment |
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Accelerated Basis |
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Executive Deferred |
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under the Severance |
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Termination under the Terms of |
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Because of the |
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Compensation |
Name |
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Agreement |
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the Severance Agreement |
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Change In Control |
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Agreements |
Thomas G. Caldwell(1) |
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$ |
618,932 |
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$ |
38,044 |
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$ |
0 |
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$ |
10,300 |
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James R. Heslop, II(1) |
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$ |
447,135 |
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$ |
38,044 |
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$ |
0 |
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$ |
7,750 |
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Jay P. Giles(2) |
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$ |
233,034 |
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$ |
38,044 |
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$ |
0 |
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n/a |
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Donald L. Stacy(2) |
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$ |
242,529 |
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$ |
38,044 |
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$ |
0 |
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$ |
5,532 |
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(1) |
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For Messrs. Caldwell and Heslop the lump-sum payment is 2.5 times the sum of (i) the
executives salary on the date of the change in control and (ii) the average of the executives
cash bonus and cash incentive compensation in the three-year period before the year in which the
change in control occurred. The lump-sum cash severance payment assumes each executives
employment |
19
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terminates on
the date of the change in control, but the cash severance benefit payable under the severance
agreements of each of Mr. Caldwell and Mr. Heslop is actually payable immediately after a change in
control, regardless of whether their employment also terminates. |
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(2) |
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For Messrs. Giles and Stacy the lump-sum payment is 2.0 times the sum of (i) the executives
salary on the date of the change in control or the date employment termination occurs, whichever
amount is greater, and (ii) the executives cash bonus for the year before the year in which the
change in control occurred or for the year before the year in which employment termination
occurred, whichever amount is greater. |
The spread value of options is zero because the exercise price of the options granted in late
2006 and the hypothetical change-in-control price are identical: $42.25. The table does not take
account of DBO agreement benefits. Under the DBO agreements, an executive generally forfeits the
right to designate the beneficiary of Bank-paid death benefits after employment termination, but
the executives right is preserved if employment termination occurs within 12 months after a change
in control. The right is also preserved in other cases as well, such as termination because of
disability, termination after attaining age 55 with at least ten years of service to the Bank, and
termination after attaining age 65. Middlefield is not able to measure the incremental value
associated with preservation of the right to designate the beneficiary of bank-paid death benefits
at an earlier date than attainment of age 55 with ten years of service, and for that reason the
incremental enhancement of this contract right is not reflected in the table.
The table also does not take into account the impact of federal, state, and local taxes
imposed on executives change-in-control benefits, which could significantly reduce the executives
benefits. In addition to ordinary income taxes, a 20% excise tax would be imposed by Internal
Revenue Code Section 4999 on any executive whose aggregate change-in-control benefits equal or
exceed three times the five-year average of his or her taxable compensation. If the excise tax is
imposed, it is imposed on all change-in-control benefits exceeding the executives five-year
average taxable compensation. Under Internal Revenue Code Section 280G, the employer also forfeits
its compensation deduction for benefits on which the Section 4999 excise tax is imposed.
Compensation committee interlocks and insider participation. None of the members of the
compensation committee has served as an officer or employee of Middlefield or the Bank. Director
Frank is Secretary and Treasurer of The Frank Agency, Inc., a general insurance agency located in
Middlefield. Mrs. Franks spouse is the principal executive officer of The Frank Agency, Inc. The
Bank has from time to time purchased insurance through The Frank Agency, Inc., including directors
and officers liability insurance, blanket bond coverage, and pension and welfare benefits
insurance. The Frank Agency, Inc. receives commissions and fees for its service as insurance agent
for these purchases. The Bank also pays fees for miscellaneous benefit plan-related administrative
services provided by The Frank Agency, Inc. Fees and premiums for insurance purchased through The
Frank Agency, Inc. did not exceed $120,000 in any of the years 2004, 2005, or 2006.
Transactions with affiliates. Directors and executive officers of Middlefield and their
associates are customers of and enter into banking transactions with the Bank in the ordinary
course of business. Middlefield expects that these relationships and transactions will continue.
The charter of the audit committee of Middlefields board states that the audit committee is
responsible for evaluating and deciding whether to approve transactions between Middlefield and its
directors, executive officers, and other affiliates. The audit committee charter is in writing and
a copy is available on Middlefields web site at www.middlefieldbank.com. The transactions with
directors, executives officers, and their associates have not involved more than the normal risk of
collectability and have not presented other unfavorable features. Loans and commitments to lend
included in these transactions were made and will be made on substantially the same terms
including interest rates and collateral as those prevailing at the time for comparable
transactions with persons not affiliated with Middlefield.
Compensation committee report. The compensation committee has submitted the following report
for inclusion in this proxy statement
The compensation committee has reviewed and discussed with management the
Compensation Discussion and Analysis included in this proxy statement. Based on the
committees review and discussions with management, the compensation committee recommended to
the Board of Directors of Middlefield Banc Corp. that the Compensation Discussion and
Analysis be included in this proxy statement.
Submitted by the Compensation Committee
Donald D. Hunter (Chair) Frances H. Frank James J. McCaskey Donald E. Villers
20
Second Proposal Ratification of Appointment of Independent Auditor
Middlefields independent auditor for the year ended December 31, 2006, was S.R. Snodgrass,
A.C. The audit committee has selected, subject to shareholder ratification, S.R. Snodgrass, A.C.
to be Middlefields independent auditor for the fiscal year ending December 31, 2007. We expect
one or more representatives of S.R. Snodgrass, A.C. to be present at the annual meeting. The
representative of S.R. Snodgrass, A.C. will have the opportunity to make a statement if desired,
and will be available to respond to appropriate questions.
The following table sets forth the fees paid to S.R. Snodgrass, A.C. for services provided
during fiscal years ended December 31, 2006 and 2005:
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2006 |
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2005 |
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Audit Fees (1) |
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$ |
65,822 |
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$ |
61,725 |
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Audit-Related Fees (2) |
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$ |
0 |
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$ |
1,400 |
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Tax Fees (3) |
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$ |
10,384 |
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$ |
9,294 |
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All Other Fees (4) |
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$ |
15,725 |
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$ |
9,484 |
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Total |
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$ |
91,931 |
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$ |
81,903 |
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(1) |
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Audit fees consist of fees for professional services rendered for the audit of Middlefields
financial statements and review of financial statements included in Middlefields quarterly
reports. |
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(2) |
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Audit-related fees represent fees for discussions relating to the implementation of SOX 404. |
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(3) |
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Tax service fees consist of compliance fees for preparation of original tax returns. |
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(4) |
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Other services consist of due diligence performed in relation to a potential business
acquisition and assisting in developing policies and procedures for compliance with the
BSA/OFAC/AML/USA PATRIOT Acts. |
The audit committees policy is to pre-approve all audit and permissible non-audit services
provided by the independent auditors. These services may include audit services, audit-related
services, tax services, and other services. Pre-approval is detailed as to the particular service
or category of services and is generally subject to a budget. The independent auditors and
management are required to periodically report to the audit committee regarding the extent of
services provided by the independent auditors in accordance with this pre-approval, and the fees
for the services performed to date. The audit committee may also pre-approve particular services
on a case-by-case basis.
Auditor Independence. The audit committee of the board believes that the non-audit services
provided by S.R. Snodgrass, A.C. are compatible with maintaining the auditors independence. To
the best of Middlefields knowledge, none of the time devoted by S.R. Snodgrass, A.C. on its
engagement to audit Middlefields financial statements for the year ended December 31, 2006, is
attributable to work performed by persons other than full-time, permanent employees of S.R.
Snodgrass, A.C.
The Board of Directors recommends a vote FOR ratification of the appointment of S.R.
Snodgrass, A.C. as Middlefields independent auditor for the fiscal year ending
December 31, 2007
Shareholder Proposals
The proxy is solicited by management and confers discretionary authority to vote on any
matters that properly come before the annual meeting or any adjournments thereof. If any matter
not set forth in the Notice of Annual Meeting of Shareholders is properly presented at the 2007
annual meeting, the persons named as proxies will vote thereon in accordance with their best
judgment.
21
Shareholders desiring to submit proposals for inclusion in Middlefields proxy materials for
the 2008 annual meeting must submit the proposals to Middlefield at its executive offices no later
than December 4, 2007. We will not include in our proxy statement or form of proxy for the 2008
annual meeting a shareholder proposal that is received after that date or that otherwise fails to
meet requirements for shareholder proposals established by Securities and Exchange Commission
regulations.
If a shareholder intends to present a proposal at the 2008 annual meeting without seeking to
include the proposal in Middlefields proxy materials for that meeting, the shareholder must give
advance notice to Middlefield. According to Article I, Section 8, of Middlefields regulations,
the shareholder must give notice at least 60 days but no more than 120 days before the date in 2007
corresponding to the mailing date of this proxy statement for the 2007 annual meeting. This proxy
statement is being mailed to shareholders on or about April 2, 2007. Accordingly, a shareholder
who desires to present a proposal at the 2008 annual meeting without seeking to include the
proposal in Middlefields proxy materials for that meeting should provide notice of the proposal to
Middlefield no earlier than December 4, 2007, and no later than February 2, 2008. If the
shareholder fails to do so, Middlefields management will be entitled to use their discretionary
voting authority on that proposal, without any discussion of the matter in Middlefields proxy
materials. Shareholders who desire to submit a proposal for the 2008 annual meeting without
seeking to include the proposal in Middlefields proxy materials for that meeting should refer to
Article I, Section 8, of Middlefields regulations for information concerning the procedures for
submitting proposals, including information required to be provided by shareholders submitting
proposals.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 requires Middlefields directors and
executive officers, as well as any persons who own more than 10% of a registered class of
Middlefields equity securities, to file with the Securities and Exchange Commission initial
reports of ownership and reports of changes in ownership of Middlefield stock. Based solely on
review of the copies of such reports furnished to Middlefield and written representations to
Middlefield, to Middlefields knowledge all Section 16(a) filing requirements applicable to its
executive officers, directors and greater than 10% beneficial owners were complied with during the
fiscal year ended December 31, 2006.
General
The persons named in the proxy will vote all properly executed proxies. If a shareholder
specifies a choice for a proposal to be acted upon, the proxy will be voted in accordance with his
or her specifications. If no choice is specified, the proxy will be voted FOR election of the
nominees identified herein and FOR ratification of Middlefields independent auditor.
The board is not aware of any business to come before the meeting other than those matters
described in this proxy statement. However, if any other matters should properly come before the
annual meeting, proxies in the accompanying form will be voted in respect thereof in accordance
with the judgment of the person or persons voting the proxies, including matters relating to the
conduct of the annual meeting.
The cost of solicitation of proxies will be borne by Middlefield. We will reimburse brokerage
firms and other custodians, nominees, and fiduciaries for reasonable expenses incurred by them in
sending proxy material to the beneficial owners of common stock. In addition to solicitations by
mail, directors, officers, and regular employees of the Bank may solicit proxies personally or by
telephone without additional compensation.
Information Available to Shareholders
Our 2006 Annual Report has been mailed to persons who were shareholders as of the close of
business on March 21, 2007. Additional copies may be obtained without charge by written request.
Middlefield files periodic reports and other information with the SEC under the Securities Exchange
Act of 1934. Copies of the public portions of reports to the SEC may be inspected and copied at
the headquarters of the SEC, 450 Fifth Street, NW, Washington, D.C. 20549. The SEC maintains an
Internet web site containing reports, proxy and information statements, and other information
regarding issuers that file electronically with the SEC. The address of that site is
http://www.sec.gov.
22
If you and others who share your address own your shares in street name, your broker or other
holder of record may be sending one copy only of the annual report and proxy statement to your
address. Known as householding, this practice reduces Middlefields printing and postage costs.
However, if you wish to receive a separate annual report or proxy statement in the future, you
should contact your broker or other holder of record. If you own your shares in street name and
are receiving multiple copies of our annual report and proxy statement, you can request
householding by contacting your broker or other holder of record. Shareholders who share an
address to which a single annual report or proxy statement is delivered may orally or in writing
request a separate copy of the annual report or proxy statement. Middlefield will deliver the
separate annual report or proxy statement promptly at your request.
A copy of Middlefield Banc Corp.s Annual Report on Form 10-K for the fiscal year ended
December 31, 2006, as filed with the Securities and Exchange Commission but without exhibits, will
be furnished without charge to shareholders upon written request to: Mr. Donald L. Stacy, Chief
Financial Officer, Middlefield Banc Corp., 15985 East High Street, P.O. Box 35, Middlefield, Ohio
44062.
23
ANNUAL MEETING OF SHAREHOLDERS OF
Middlefield Banc Corp.
May 16, 2007
Proof
#1
Please
date, sign and mail
your proxy card in the
envelope provided as soon
as possible.
â Please detach along perforated
line and mail
in the envelope provided. â
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PLEASE SIGN, DATE
AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN
BLUE OR BLACK INK AS SHOWN HERE ý
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FOR |
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AGAINST |
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ABSTAIN |
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To elect the three nominees identified below as directors for a term of three years and until their successors are elected and
qualified.
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To ratify the appointment of S.R. Snodgrass,
A.C. as independent auditor for the fiscal year ending December 31, 2007.
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NOMINEES: |
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FOR ALL NOMINEES |
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Thomas G. Caldwell William J. Skidmore
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WITHHOLD AUTHORITY FOR ALL
NOMINEES |
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Carolyn J. Turk |
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The Board recommends a vote FOR the First Proposal regarding election
of the identified nominees and FOR the Second Proposal ratifying the appointment
of S.R. Snodgrass, A.C. as the independent auditor.
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FOR ALL EXCEPT (See instructions
below) |
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The shares represented by this proxy will be voted as specified.
Unless specified to the contrary, all shares of the undersigned will be voted
FOR election of the nominees identified above and
FOR ratification of the independent auditor.
If any other business is properly presented at the meeting, this proxy
will be voted by those named herein in accordance with their best judgment.
The Board knows of no other business to be presented at the meeting.
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INSTRUCTION:
To withhold authority to vote for any individual nominee(s),
mark FOR
ALL EXCEPT and fill in the circle next to each nominee you wish to
withhold, as shown here: = |
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The undersigned acknowledges receipt from Middlefield Banc
Corp., before execution of this proxy, of Notice of the Meeting,
a Proxy Statement, and Annual Report.
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Please mark, sign, date, and return this proxy promptly
using the postage paid, self addressed envelope provided.
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To change the address on your account, please check the
box at right and indicate your new address in the address space above.
Please note that changes to the registered name(s) on the account may not
be submitted via this method. |
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Signature of
Shareholder |
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Date: |
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Signature of Shareholder |
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Date: |
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Note: |
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Please sign exactly as your name or names appear on this Proxy. When
shares are held jointly, each holder should sign. When signing as
executor, administrator, attorney, trustee or guardian, please give full
title as such. If the signer is a corporation, please sign full corporate
name by duly authorized officer, giving full title as such. If signer is a
partnership, please sign in partnership name by authorized person.
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n
n
Proof #1
o n
MIDDLEFIELD BANC CORP.
PROXY SOLICITED BY THE BOARD OF DIRECTORS
ANNUAL MEETING OF SHAREHOLDERS
The undersigned shareholder of Middlefield Banc Corp.
hereby constitutes and appoints George F. Hasman and Donald D.
Hunter, and each of them, with full power of substitution, as proxies to
represent the undersigned at the Annual Meeting of Shareholders of Middlefield
Banc Corp. to be held on May 16, 2007, and any adjournments
and postponements thereof, and to vote the shares of common stock the
undersigned would be entitled to vote upon all matters referred to herein
and in their discretion upon any other matters that properly come before the Annual Meeting:
(Continued and to
be signed on the reverse side.)
n
14475 n